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Background
Support receives a request that a customer needs a release of UCC lien so that they can refinance their home (also called subordination). A UCC lien is a lien that is placed on the solar system, not the home itself. When a homeowner wants to refinance their home, they need to have the lien removed. The customer should be referred to account servicing. Account servicing will notify the homeowner that there is a fee for this service. Account servicing will remove the lien, complete the refinance and put the lien back on the system.
Agents can either transfer the call to Account Servicing (319-734-4951) or create a ticket to put the homeowner in contact with Account Servicing
Create an EBH ticket:
Gather the following information:
Full Name
Contract ID (Located on initial welcome letter)
System address
Brief Description of the problem (i.e. release of lien, subordination, home equity line of credit etc.)
Email and phone number are optional
Create a ticket:
Reporter - propertytransactions@accountservicing.com
Organization - AccountServicing
Request Type - Account Management
Label - EB
Select “reply to customer” and include all information gathered above and advise the homeowner is looking to refinance their home.
“Hello,
Please be advised that [customer name] is in the process of refinancing their home and needs a release of the UCC lien. Below is the information for the account:
[Insert information from above]
Please kindly reply to this email and notify us when contact with the customer has been made and the process is complete.
Thank you,”
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Account Services will reach out to the Homeowner to address the request
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Support will request confirmation that contact is made and will keep checking on the status periodically for resolution
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Lien removal requests can only be processed if they come from the homeowner or the title company.
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A UCC lien is also referred to as a ‘fixture filing’ which is a UCC filing that is recorded in the real property records, which then turns the security interest into a lien against the actual property where the fixture is located. |
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Direct ALL refinancing questions or requests to Account Servicing and/or PropertyTransactions@accountservicing.com. Provide the homeowner’s full name, property address, email address, and contract ID. |
If a request for lien removal is received
EverBright files the UCC lien after M2 completion. The lien may be placed before the booking file is sent to Account Servicing in which case they will indicate that they have no record of the lien. Navigate to the job in engine to confirm that the customer has reached PTO. If YES, proceed with processing the request per the instructions below.
If the customer has not reached PTO AND they have a PPA or RIC 2.0, the lien may have been filed before Account Servicing has a record of the account. In these cases, the installation has been complete (M2 approved), but the Inservice Date and GreatAmerica Final Acceptance Transfer tasks have not been completed:
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In these cases, EB will need to contact the property transactions department at Account Servicing to request the lien
Create a linked EBH ticket
Request Type - Account Management
Reporter - PropertyTransactions@accountservicing.com
Request Participants - Amanda McCreedy - AMcCreedy@accountservicing.com
Reply as follows:
Account Servicing,
We received the below request from [requestor information] who is facilitating the re-finance of one of our homeowners who has not had their account established at Account Servicing yet. Please remove the UCC filing and then track for the re-filing once the closing has happened. We will also need to ensure the homeowner is invoiced for the re-filing.
Please let us know if you require additional information.
Add the homeowner’s information from the original request:
Homeowners full name
Property address
Contract ID
Homeowner’s email
Once Account Servicing replies, proceed below.
If the homeowner submits the request
Create or Update the EBH ticket
Request Type - Account Management
Request Participant - Homeowner’s email
Reply to the customer:
Hello,
We have received your request. Please complete the attached Consent to Disclose form. This will allow your title company to communicate directly with Account Servicing. Email the following to Account Servicing at propertytransactions@accountservicing.com:
Escrow Officer’s Name and Contact Information
Close of Escrow Date
Completed Consent to Disclose form
The account must be current before moving forward. Please make sure to check your inbox and/or junk folder for an email from Account Servicing, as additional information may be requested by our team. If you have any questions, call Account Servicing at (877) 425-5201 Option 1.
Please reply and confirm receipt of these instructions and the attached documents.
Regards,
[Agent’s Name]
Attach the following PDF files to the email before sending:
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Once the homeowner confirms receipt of the email and attachments, the ticket can be closed.
If the title/escrow company or installer submits the request
Reply to the requestor:
Request Type - Account Management
Thank you for your request. If a customer record exists for the request, we will provide them with the required documentation to complete the transaction. In order to streamline communication, we will close this ticket as resolved and communicate directly with the customer.
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DO NOT provide information to anyone other than the homeowner. |
Close the ticket as resolved.
Create a linked ticket, reply to the homeowner and attach the required documents.
Request Type - Account Management
Request Participant - Homeowner’s email
Hello,
Please be advised that [name of escrow/title company/installer] has indicated that you are in the process of refinancing your home and need a release of the UCC lien.
Please complete the attached Consent to Disclose form. This will allow your title company to communicate directly with Account Servicing. Email the following to Account Servicing at propertytransactions@accountservicing.com:
Escrow Officer’s Name and Contact Information
Close of Escrow Date
Completed Consent to Disclose form
The account must be current before moving forward. Please make sure to check your inbox and/or junk folder for an email from Account Servicing, as additional information may be requested by our team. If you have any questions, call Account Servicing at (877) 425-5201 Option 1.
Please reply and confirm receipt of these instructions and the attached documents.
Regards,
[Agent’s Name]
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Once the homeowner confirms receipt of the email and attachments, the ticket can be closed.
UCC Lien Removal Fee Requests
In the event that Account Servicing or the homeowner makes an inquiry about waiving UCC Fees.
Hello,
We are not able to waive the $350 fee associated with the removal of the UCC lien. This is due to the fact that the county and processor charge a fee for administering UCC liens.
Please let me know if you have any questions.
Thank you,
[Agent Name]