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• First, you'll receive Email notification from Jira via Outlook with the corresponding NON-PO ticket.

  • When you click the Jira link, you'll find the invoice attached as a PDF, along with all the information you'll need for the rest of the process.

• Once you have the Jira Open then; Access the following eWeb Site:

(Click Here)

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• Click on “SAP Financial”

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• Select the “Invoice Processing” Tab

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• Then; click on “Submit NON-PO Invoice” to start entering the invoice details

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• You will now go through 4 Key steps to submit the invoice:

  • SELECT VENDOR

  • ENTER DETAILS

  • ENTER GL DETAIL

  • REVIEW/APPROVE

(SELECT VENDOR):

• A new window will appear asking the following:

“Is this a system or device purchase in which the supplier will provide products (software/hardware) or consulting services, and/or have physical or cyber/logical access to a control center, data center, substation, or generating site?”

• Always Select “NO”

• Then; Fill in the following fields with the details provided in the Jira NON-PO Ticket received

Trade Business Partner:

• Vendor Number

Expand
title What if the Vendor Number is not Included?
Tip If you receive a request where the Jira Ticket includes the Vendor Name but NOT the Vendor Number, you can easily find the Vendor Number by following these Steps: In the “Trade Business Partner” Section, locate the Double-Square Icon at the end of the field. Click on this icon to open a new window Image Added In the New Window, enter the Vendor Name in the “Name” Field. Be sure to add an asterisk (*) at both the beginning and the end of the name (e.g. * DERSE * ) Image Added In the “Company Code” field, enter the EB Code (5775) Image Added This will populate the Vendor Number for you: Image Added

Company Code:

• 5775 (Our EverBright Company Code)

Payment Method:

• This will be automatically populated, but if not then the ticket will tell you wich payment method to select

  • (You can click the double box icon next to this field to view payment method options)

Doc Header Text:

• EB-Invoice Number

  • (e.g. EB-90893)

Is this a Credit Memo?:

• Specify if its a credit memo in the Jira ticket, otherwise leave it blank

Image RemovedImage Added

• Finally Click on “Next” to proceed:

(ENTER DETAILS):

• Fill out the following information based on the information provided within the Jira ticket:

  • Invoice Number:

  • Invoice Date:

  • Memo (Line Item Text):

    • This should be the same as the Doc Header Text (e.g. EB-90893)

• Click on “Next” to continue

(ENTER GL DETAIL):

• Fill out the following Information:

  • Total Payment Amount

  • Tax Code

    • (This will auto-populate)

  • Cost Object Type

    • (Select WBS)

  • G/L Account:

    • Provided in the Jira Ticket

• Click “Next” to move forward

(REVIEW/APPROVE):

• Review the Information you have entered. Specifically, check:

  • Payment Terms:

    • If Auto-populated, leave it. If not, refer to the invoice attached in the JIRA Ticket to verify the payment terms

      • If the payment term is unclear from the invoice, refer to the workaround provided for determining the payment terms

• Once everything looks correct, Click Submit

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• The system will show a new screen with the SAP Document Number, be sure to notate this number as you will need it later

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• Go to the Jira ticket and add a comment stating:

  • “Invoice Submitted” and include the SAP document number you noted in Step 6