What are dispositions?
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How can I use stages?
Need information on CRM Settings right away? You may use this table of contents to navigate through this article:
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What are stages?
Stages are custom lead and job statuses that can be set on each job.
Sighten EverBright automatically pre-populates dispositions stages within your account, but you can easily add new dispositionsstages, or edit and delete dispositions stages that are not applicable to your organization's workflow. For your reference, here is are the dispositions stages that we set up for your organization by default:
Requires Follow-up
Contract Signed
- Cancelled
Canceled
Postponed
Closed Lost
Closed Won
Once you're able to successfully set up your organization's dispositionsstages, you can manually update the status of a job on the notes section. This is the notepad icon on the right side of the job, as shown here:
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Where can I
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edit stages?
To Please note that to add, delete, or edit a dispositionstage, a user must have Organization Admin permissions. This can then be accessed through the CRM Settings tab on Settings. Here's how you can start setting up dispositions To access this feature, follow these steps:
Head over to the Settings page.
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Then, click on the CRM Settings tab.
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| Note |
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NoteAs you can see above, |
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EverBright has prepared default |
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stages for all organizations. |
Adding
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stages
To add dispositionsstages, click on the Add Dispoistion stage button
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Choose a name, then click Save.
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Edit a
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stage
To edit a dispositionstage, you may click on the Edit button on the right side of each dispositionstage. For example, let us try to rename Requires Follow-up to Needs Follow-up:
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Edit the Name and click Save.
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Deleting a stage
To delete a dispositionstage, click on the Edit button beside the disposition stage you'd like to delete. And then click on the trash icon:
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You will then be asked if you'd like to replace the dispositionstage, or simply delete it by choosing No Disposition stage. This is especially helpful if jobs are already assigned to a disposition stage you're about to delete. If you choose another disposition stage to replace it with, all jobs under the disposition stage to be deleted will be moved to the selected dispositionstage.
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Assigning a
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stage for a job manually
There are two ways to do this. One can assign a disposition stage for a job through the notes modal on the pipeline. See below:
Click Add Note.
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Then choose a dispositionstage.
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Another way would be through the note icon on a job as shown earlier:
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You may edit the fields here and then, click Save.
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A note and follow-up date can also be added through the modal.
Filtering by
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stage
On the Pipeline, you can also filter jobs by dispositionstage. Here's how:
Click on the Filter Icon on the Pipeline.
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Select Disposition stage and click Save.
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Then you can filter dispositionsstages. Dispositions stages displayed here will be limited to available dispositions stages on the jobs on your pipeline. In this case, since all jobs on our pipeline fall under No Dispositionstage, only this is displayed. Should other jobs be assigned to other dispositionsstages, this will display a longer list.
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Transitions
In addition to updating jobs manually, the Organization Admin can also setup automations around updating dispositionsstages. These are called Transitions. As certain events (contract signed, credit approved, milestone rejected, etc) happen naturally through the workflow of a job's workflow, transitions can be setup to automatically update the disposition stage of a job to a disposition stage that would best fit the new status of the job.
To edit Transitions, head over to Settings through the gear icon on the upper right section of the screen. Then, choose CRM Settings on the left panel. Below stages, if you scroll down (and with the right permissions), you will be able to see the Transitions section. It would look like this:
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Adding Transitions
To add a transition, click on the Add Transition button. And you will then be prompted to fill out certain fields. This is how it would look like:
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Here are the events that can be utilized for automation:
Contract Status Change
Qualification Update
Site Archived
Milestone Status Change
Proposal Emailed
Follow-Up Date Set
Follow-Up Date Complete
Setting up a Transition manually
Follow these steps to set up a transition.
First, set up an Event. Events are pre-defined phases throughout a job's workflow. You can choose among 4 Events, namely:
Follow-up Date Set
Site Archived
Contract Status Change,
and Follow-up Complete
It would look like this on the platform:
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Depending on the event, you may be required to supply additional information. For example:
When utilizing the Contract Status Change, you may want to specify a status of 'Signed', and thus the transition will only occur when
therea contract is
asigned
contract.
When utilizing the Qualification Update, you will be required to specify Credit, Title or Property as well as a status. Most likely, you will create a new
dispositionstage: Credit Approved, and then setup a Qualification Update for Credit that has a status: 'Approved'.
When utilizing the Milestone Status Change, you can specify whether the automated
dispositionstage transition occurs whenever any milestone has the status 'Approved' or when a specific milestone has status 'Approved'. We'll talk about this in detail below.
To show you an example, let's try to select Contract Status Change. Event Status is initially grayed out. But since an Event that needs a specific Event Status is chosen, it will be enabled and will show choices, as seen below:
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For reference, we chose Contract Signed. The next fields required are thus enabled. You may now define a stage change. Two fields will need to be filled out: Active stage and New stage. For the Active stage field, you may choose Any or another specific status.
Please note that the Active stage is set to Any by default.
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The same options are available for Active and New stages, but Active stages has the option to be set to Any. Below, choices for a New stage for the Event we specified are shown:
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When you create a transition, certain fields will be disabled; you will only need to enter information in the enabled fields, and specify the start and end dispositionstage as shown above. As you enter information, sentences will form to explain in plain english how the automated transition will function.
Functionality / Workflows / Screenshots for Grace Subang (Unlicensed):
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- Note: you will need to be logged in as sightenadmin for the writing of this article. That will be removed when we go live.
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- Add note that you can set 'Any' as an option for start disposition vs a specific transition
- Add note that you can set 'Any' as an option for a status vs a specific status
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Assuming that we specified Any as an Active stage and Closed Won as a New Transition, here is what the said sentence would be like:
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All that is left to do now is click Save, and we now have a new transition!
Once saved, here is how it would look like on the platform:
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Editing a Transition
We can also edit a transition. Let's try it on the New Transition created above.
To begin, click the Edit button:
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The fields above will then be shown, and editable fields will be enabled. Edit highlighted fields as needed, and don't forget to click Save!
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Deleting a transition
To delete a transition, click Edit for the transition you'd like to Edit. Once the fields are shown, look for the trash icon and click it.
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A pop up window to confirm the requested change will then be shown:
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Click Delete, and the transition will then be deleted.
What if I'd like to delete a stage that is part of a transition?
Good question! When this happens, the transition where the deleted stage is in use will be deleted as well.
Here, the stage Closed Won is used for a Transition.
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After deleting, here's how it would look like on the platform: both the stage and the transition where it is used are both deleted, as you can see below:
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